Information and Management of Registrations Made in Safe Creative

When you register a creation in Safe Creative, you can select the type of information you wish to provide about it. We offer five ways to show the information of the registrations made, allowing users to choose according to their privacy and sharing needs:

1. No public information*: This is a completely private registration, accessible only by the account user, ideal for works in progress that are intended to be kept secret.
2. Registration information only (recommended): Displays basic registration information without allowing access or download of the registered file, useful for sharing with deterrent and preventive purposes.

*What is public information?

The public information of the registration includes the name of the work, the author or rights holders, and the declared rights reservation. This information can be shared via URL or informational tags generated by each registration, with the goal of informing, deterring, and preventing misuse.

Management of Registrations:

The management of registrations, available to users with an active subscription or who have made an individual payment in the last 12 months, allows the download of technical proofs, certificates, and the making of modifications in the declared license or the type of registration information displayed.

Safe Creative allows users to provide evidence supporting the declaration of the creative process behind a work. In this section, users can store ideas, preliminary sketches, drafts, notes, excerpts, intermediate versions, instructions given to artificial intelligence tools, screenshots of work in progress, and documentation about the tools used. All of this is part of the material generated by the author during the development of their creation.

Each time a new creative piece is added, Safe Creative generates a timestamp that strengthens the proof of authorship, even before the final work is registered.

Once the finished work is registered, the author can link the previously saved creative pieces and obtain a certificate that documents the entire creative process.

This documentation becomes part of the registration and serves as key evidence to prove authorship, precisely determine the applicable protection for the work, and defend the author's rights in case of disputes.

Once a work has been registered, certain key elements cannot be modified because the registration proof certifies that this is the work at the UTC date and time of registration. However, some aspects can still be updated.

1. What CANNOT be changed?

The following elements cannot be modified after registration:

• The title of the work
• The author
• The content of the work

This is because the registration acts as proof of a specific version at a specific point in time.

Options if the Work Is Modified

If the work undergoes a substantial change, it must be registered again, creating a new proof with its own registration code, hash, and timestamp.

• If the new version is corrected or expanded, it should be registered as a derivative work, in accordance with Article 11 of the Intellectual Property Law (LPI).
• If you have a personal or corporate subscription, you can use the version registration feature, which links different versions together. If the records are public, this link will be visible.
• Regarding the title of the newly registered work, the LPI does not prohibit keeping the same title as the original version. However, this could lead to conflicts if the title is not original and is already used by another work.

Rectifications for Typographical Errors

If there were typos in the title or author’s name when registering the work, it is possible to request a rectification. However, these corrections should only apply to minor errors and not involve substantial modifications.

2. What CAN be changed?

As long as the registration remains active, the following aspects can be modified:

• The declared rights reservation (the work’s license).
• The visibility of the registration (whether the work is public or private).
• The ability to download the original file (whether others can download the work when checking its rights).

Notes on Work Titles

A work's title is not protected under copyright unless it is original and has a distinctive character, according to Article 10.2 of the LPI.

• It is common and legal for different authors to use the same title for different works (e.g., two songs both titled The Sunset).
• However, if the title has originality and distinctiveness, like Alice in Wonderland, it may be protected.

To change the image displayed for a work, go to “Works” and click on the image or title of the registration. Then, go to “Registrations / Public Information” and click the “Change thumbnail” button. You will be prompted to upload a new image from your device, or you can choose to use the generic registration image.

The code reservation feature allows you to obtain the registration's informational labels in advance, which can be attached to the file containing the work. This way, the resulting file can be uploaded in a final step.

This functionality is typically used for registrations that allow the original file to be downloaded.

The registration will appear under “WORKS” marked as “Reserved code (file missing).” By clicking on it, you can access its editing view and go to the “Registration / Submitted files” section to upload the file.

Important: The timestamp with the UTC date and time of the registration will be completed with the UTC date and time when the file is uploaded and the registration becomes final.

This functionality is available in Personal and Business subscriptions.

What is the purpose of batch editing of registrations?

From the "REGISTRATIONS" tab, joint actions can be managed for several registrations at once by selecting them and, from "Manage selected", applying the desired action from the dropdown to the selection of registrations.

Available actions:

- Register
- Keep unfinished
- Download works
- Download certificates and proofs
- Add index tags
- Add registrations to a collection
- Add authorship or rights inscription
- Invite to inscribe rights (co-authors or co-owners)
- Change preview images of the registrations
- Request registration in the U.S. Copyright Office
- Send misuse notification
- Link registrations with others (versions, derivative works, part of)
- Edit registration information (change of licenses or type of information)
- Delete registrations

What are metadata?

Metadata are pieces of information that are internally included in a digital file.

This data can be accessed with specific programs for this purpose and allows for the retrieval of relevant information about the file.

Including Rights Information in the Work File:

Safe Creative offers the possibility of generating and downloading a copy of the file with registration information. This option is active in the advanced registration services for some types of files and works, such as images and audio. Keep in mind that the file with metadata consumes your storage space because it makes a copy of the registered file, but with modifications in the file's own data.

Files with compatible image types: .gif, .png, .jpeg, .jpeg2000, .tiff, .psd, and .pdf.
Compatible audio files: mp3.

Information included in IMAGES:

- The title of the work, the name of the author or authors, and the link to the page of its registration (URL). Thus, it will always be possible to consult the updated information on the rights of the work. The link to the Safe Creative registration page is a pointer to the address where the information is located. In the copy, and visibly, the link to the public information page of the registration in Safe Creative is also displayed.
- Metadata with information that is included internally in the digital file are also maintained.

Metadata exported using standard nomenclature:

- Title of the work: Dublin Core: title
- Author/s: In authorship inscriptions (not in rights-only) Dublin Core: creator and in pdf files also in the author field.
- URL rights information: Dublin Core: rights and XMP-Rights: webStatement
- Work code: IPTC Core v1.1 extension for XMP: regItemId
- Registration organization: IPTC Core v1.1 extension for XMP: regOrgId (Pointing to http://www.safecreative.org)

Information included in AUDIO FILES:

- A copy of the mp3 file with the same audio is created, and in ID3 version 1 includes: the title if it is empty and the comment informing of the registration in Safe Creative with the code.
- In ID3 version 2.4 includes: the title if it is empty, the copyright field, and the copyright link field pointing to the public registration page in Safe Creative.

Download:

On the registration management screen, go to the "Work" tab.
Scroll down to the "Registration / Submitted files" section.
There, you can download the original file or generate a version with rights information (including metadata).

The statistics service shows free of charge general information about visits of all the registered works, or a specific work, by marking and filtering the data set by activating the “selected” one.

Professional and corporate subscription adds more statistic information to the basic service:

• Number of downloads of works (in general or for a specific work),
• Number of briefings requested (in general or for a specific work)
• Contact details of users who requested the registration declaration notes (if they have the public profile enabled)
• Graphs which cover all the statistical information.

How to Send a Misuse Notification (Cease & Desist)?

From the menu of each registered work, you can send a misuse notification (cease & desist) if it has been plagiarized or allegedly used unlawfully. An automatic letter will be sent to the allegedly infringing person requesting that they stop such activity.

• Click on the image or the title of the work and go to "Actions".
• Once there, scroll down to "Report Misuse" and click on the "Notify" button.

To proceed with the sending, you need to obtain the email address of the alleged infringer. They will receive an email with a link that will allow them to respond. If they respond, you will also receive a notification by email and, once you receive such a response, you can assess further actions to take.

IMPORTANT: Before using this utility, we recommend that you seek advice from a lawyer.

This service is not offered for basic registrations.

Check PRICES. 

Contract Drafting Wizard

This wizard is a tool for assisted drafting of contracts with licensing conditions, distribution, scope, period, price, etc., defined by the author. It is a service included in "Personal and Corporate" subscriptions.

You can generate contracts by accessing the "Services" section within your account, then select from the menu: "Contract Wizard" and then press the + "Generate new contract" button. These can be digitally signed between the parties with Safe Stamper Signature.

You will also find a repository of "Standard Contracts" in the same section.